{"id":517,"date":"2020-03-16T17:53:21","date_gmt":"2020-03-16T17:53:21","guid":{"rendered":"https:\/\/incognea.to\/blog\/?p=517"},"modified":"2020-03-16T17:54:26","modified_gmt":"2020-03-16T17:54:26","slug":"best-practices-for-creating-an-employee-suggestion-box","status":"publish","type":"post","link":"https:\/\/incognea.to\/blog\/2020\/03\/16\/best-practices-for-creating-an-employee-suggestion-box\/","title":{"rendered":"Best Practices for Creating an Employee Suggestion Box"},"content":{"rendered":"\n
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Creating a simple employee suggestion box can have a massive impact on employee morale, workplace culture, and the overall success of your organization. There are many other benefits of an employee suggestion box, which we have already covered in another article<\/a>. This article will focus on some best practices for getting your employee suggestion box up and running.<\/p>\n\n\n\n

If you’re familiar with Incogneato, then you know we make it very easy to create a suggestion box. All you need is a box title and an email address to create a live, fully-functional employee suggestion box. If you’re collecting feedback from a specific group for a single purpose, you can immediately share your box address and start collecting feedback. However, if your aim is to launch a sophisticated, long-lasting feedback program, we recommend the following steps:<\/p>\n\n\n\n

  1. Determine what type of feedback you need to collect. <\/strong>Are you looking for leadership feedback? Feedback for a specific team? Or perhaps you are collecting reports of misconduct. Sometimes you can collect all employee feedback in one box, but most of the time – especially with larger organizations – it makes more sense to create a different box for each purpose. With Incogneato, you can designate box managers to view and respond to feedback left only in the box(es) they are assigned to. You can also create a customized web address for each box so employees can be sure they’re at the right place. For more thorough feedback, you can add up to 25 open-ended questions to each box.

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  2. Make sure the executive team supports the initiative.<\/strong> If company leadership does not support the employee suggestion box initiative, it will be more likely to fail. Employees at all levels need to know that management cares about the feedback they provide and will actually take it to heart. If the executive team is apprehensive, try educating them on the benefits of anonymous employee feedback. You can start with The Benefits of an Anonymous Employee Suggestion box<\/a>, The Research Behind Anonymous Employee Feedback<\/a>, and Why Are Many People Choosing to Stay Anonymous?<\/a> You can also find many more articles on our blog<\/a>.

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  3. Customize each box for its intended use.<\/strong> Now that you’ve created a box for each type of employee feedback you want to collect, you can customize each one so employees use it correctly. Start by adding a few lines of introduction text<\/a> to each box. This is where you can ask for feedback in specific areas and assure employees that all feedback will remain anonymous. To make sure employees know they’re at the right place, you can create a custom web address<\/a> for each box, upload your logo<\/a>, and choose a button color<\/a> to match. If you want to make sure that only certain employees access your box, you can password-protect it<\/a> and\/or restrict it by IP address<\/a>. As we previously mentioned, you can also add up to 25 questions<\/a> to each box.

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  4. Create a launch plan.<\/strong> Whether you slowly roll out your employee feedback program or aim for a big push, you should create a plan for how it will be introduced to employees. Here are several ideas: